This is the Archives (Discretionary Service Charges-Agency Digitisation) Determination 2021.

This instrument commences on 1 April 2021.

3 Authority

This instrument is made under section 69A of the Archives Act 1983.

4 Definitions

Note: A number of expressions used in this instrument are defined in the Act, including the following:

(a) Archives;

(b) Commonwealth record;

In this instrument:

Act means the Archives Act 1983.

audio means any open reel, cassette or cartridge where the content is sound recorded on magnetic tape.

audiovisual format means any item in audio, video, motion picture film or motion picture film sound format.

audiovisual title means a core descriptive record that represents, in part or whole, the contents of an individual production, program or recording in either its original form or a variation of its original form.

corporate Commonwealth entity has the same meaning as in paragraph 11(a) of the Public Governance, Performance and Accountability Act 2013.

GST has the same meaning as in section 195-1 of the A New Tax System (Goods and Services Tax) Act 1999.

item is the smallest discrete unit used by the Archives to describe a record in a series for purposes related to the care, management, transfer or retrieval of the record; for audiovisual records, multiple items may be required to make up a complete audiovisual title.

Example: For paper files:

(a) if the file is divided into parts—each of the parts is a separate item; and

(b) if the file is not divided into parts—the file is a single item.

For photographic formats:

For all audiovisual formats:

(d) if the audiovisual title is comprised of different parts with separate image and sound – each of the parts is a separate item; and

(e) if the audiovisual title is comprised of different parts due to length – each of the parts is a separate item.

large file means a paper file of 101 to 400 pages.

motion picture film means acetate, nitrate or polyester photographic film base where image only is recorded for the purpose of continuous playback.

motion picture film sound means magnetic film base or acetate, nitrate or polyester photographic film base with recorded sound only.

mute means that synchronised recorded sound is not available for the image.

non-corporate Commonwealth entity has the same meaning as in paragraph 11(b) of the Public Governance, Performance and Accountability Act 2013.

set means the combination of motion picture film and separate motion picture film sound for the purpose of synchronised playback of image and sound.

silent means that synchronised recorded sound was never produced for the image.

small file means a paper file of 10 pages or less.

small-medium file means a paper file of 11 to 50 pages.

soundtrack means an optical or magnetic stripe of audio printed on the same piece of film as the image.

standard file means a paper file of 51 to 100 pages.

standard motion picture film means a motion picture film with soundtrack, or is mute or silent.

very large file means a paper file of over 400 pages.

video means any open reel, cassette or cartridge where the content is moving image and / or sound recorded on magnetic tape.

5 Schedules

Each instrument that is specified in a Schedule to this instrument is amended or repealed as set out in the applicable items in the Schedule concerned, and any other item in a Schedule to this instrument has effect according to its terms.

6 Charges for Agency Digitisation Service

For section 69A of the Act, the amount or rate of charge for a discretionary service for a Commonwealth institution mentioned in a row in the following table is the amount or rate of charge set out in that row, applying to the Commonwealth institution as follows:

a) “Amount or rate of charge (GST exclusive)”: applies to non-corporate Commonwealth entities.

b) “Amount or rate of charge (GST inclusive)”: applies to corporate Commonwealth entities.

Row

Discretionary Services

Amount or rate of charge (GST exclusive)

Amount or rate of charge (GST inclusive)

Charges for Agency Digitisation Service – Paper files

Digitisation charge for small file

$26.45 per file

$29.10 per file

Digitisation charge for small-medium file

$36.27 per file

$39.90 per file

Digitisation charge for standard file

$71.95 per file

$79.15 per file

Digitisation charge for large file

$223.09 per file

$245.40 per file

Digitisation charge for very large file

$223.09 per file plus $1.27 per page for each page over 400 pages

$245.40 per file plus $1.40 per page for each page over 400 pages

Charges for Agency Digitisation Service – Discrete individual items

Digitisation charge for original item under A3

$35.59 per item

$39.15 per item

Digitisation charge for original item over A3

$77.73 per item

$85.50 per item

Charges for Agency Digitisation Service – Audiovisual items

Digitisation charge for audio item

$85.32 per item

$93.85 per item

Digitisation charge for video item

$99.55 per item

$109.51 per item

Digitisation charge for standard motion picture film

$184.82 per item

$203.30 per item

Digitisation charge for motion picture film items with separate motion picture film sound item

$299.00 per set

$328.90 per item

Delivery media

$15.18 (USB)

$80.90 (2TB Hard Drive)

$126.30 (4TB Hard Drive)

$16.70 (USB)

$88.99 (2TB Hard Drive)

$138.93 (4TB Hard Drive)

Charges for Agency Digitisation Service – Postage

Postage

an amount not exceeding the actual costs incurred by the Archives for the postage of the delivery media

an amount not exceeding the actual costs incurred by the Archives the postage of the delivery media